Club information
Privacy, safety
& accessibility
Club policies and member information.
01
Privacy
The contact form collects the sender’s name, email address, and message so club administrators can respond. New messages are also sent to the club’s monitored email inbox as a notification. Contact messages are retained for no longer than 12 months unless they are deleted sooner. Abuse-prevention records contain one-way hashes rather than raw IP addresses and are removed after 24 hours.
SFU Fencing Team forms and polls collect only the information shown on the relevant form, such as a name, email address, sign-up choice, or response. We use it only for the stated club activity, including event attendance, waitlists, and the specific updates a person has chosen to receive. Authorized club administrators can access submissions through the private administration portal. They are kept for up to 12 months and may be deleted sooner.
Some polls show a participant list. Where a list is shown, it displays only a first name and, when provided, a last initial. The form clearly tells participants before they submit. If a form asks for consent to receive ongoing email updates, consent is optional, recorded with the submission, and can be withdrawn at any time. Club emails provide a clear way to request that updates stop.
Administrative areas use Google sign-in. Google credentials are handled by Google and are never displayed publicly by this website.
To ask about, correct, delete, or stop receiving updates about information submitted through this website, email sfufencingteam@gmail.com.
02
Photography
Only photographs approved for public use should be uploaded. Unpublished photographs are restricted to authorized website administrators. Members may request correction or removal through the club contact page. Administrators retain approved originals and provide alternative text.
03
Safety & conduct
Club activities follow applicable SFU and SFSS requirements. Safety concerns, conduct concerns, or requests to remove website content should be sent directly to the club through the contact page so they can be reviewed by the appropriate executive.
04
Accessibility
SFU Fencing aims to make club information understandable and usable across devices and assistive technologies. Accessibility problems can be reported through the Support & contact page.